Administrative Assistant I - Stroke Prevention

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.  UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.  www.uhn.ca  Union: CUPE Clerical Bargaining Unit Number of vacancies: 1 New or Replacement Position: Replacement Site: Toronto Western Hospital Department: Krembil Brain Institute - Secondary Stroke Prevention Reports to: Physician Salary Range: $23.14 to $28.92 per hour Hours:  12-15 hours per week  Shifts: Mondays/Thursday 8-4pm (approximately) Status: Permanent Part-Time Closing Date:  September 15, 2026 Position Summary The Administrative Assistant I, Medical is responsible for providing administrative support within the Stroke Prevention department at Krembil Brain Institute -Toronto Western Hospital. This position with the secondary stroke prevention department at Toronto Western Hospital  Duties Performing reception responsibilities  Providing clerical support  Triaging referrals (as required) Organizing and maintaining patient charts, electronic and paper information filing systems  Performing patient administration functions including scheduling and coordinating appointments/meetings/events  Maintaining written and/or electronic calendar/schedules, etc Coordinating unit administrative functions  Ensuring the efficient operation of the unit, within the scope of authority  Performing other duties consistent with the job classification, as required    Completion of Grade XII  Completion of a recognized post-secondary office administration program at the certificate level or equivalent preferred  Must have experience using EPIC EMR for patient records Two (2) year related clerical experience required  Previous on-the-job word processing and spreadsheet experience required; experience working in an Microsoft Office software environment   Experience with EPIC patient software. Experience working in a health care environment   General knowledge of office practices, processes and procedures  Knowledge of medical terminology   Knowledge of Emergency Assistance Codes  Excellent organizational, time management and prioritization skills  Very good interpersonal and customer service skills  Good data entry/keyboarding skills  Good verbal and written communication skills  Good problem solving skills  Ability to produce high quality work in accordance with Hospital standards  Ability to work effectively and safely when dealing with stressful situations  In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.  Competitive offer packages   Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)  Close access to Transit and UHN shuttle service  A flexible work environment   Opportunities for development and promotions within a large organization  Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)  Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.   All applications must be submitted before the posting close date. UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application. UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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